This website is a demo built by RG Consulting to illustrate nonprofit operations and case management systems. No personal data is collected, stored, or transmitted externally. Any data entered into forms is stored in your browser's localStorage only and never leaves your device. This policy exists to demonstrate the kind of document a real implementation would include.
1. Who we are
Senior Paws Rescue ("we", "us", "our") is a charitable organisation dedicated to the rescue, fostering, and rehoming of senior dogs. For the purposes of data protection law, we are the data controller responsible for personal information collected through this website.
Our registered address is 123 Sample Street, Demo Town, DM1 0XX. You can contact our Data Protection Lead at privacy@example.demo.
2. What personal data we collect
Depending on how you interact with our website, we may collect the following categories of personal data:
- Contact information — name, email address, phone number, and postal address
- Application data — information provided when applying to foster, adopt, or volunteer, including home type, lifestyle, and experience with animals
- Financial data — donation amounts, payment frequency, and gift aid declarations (payment card details are handled by our payment processor and never stored by us)
- Sponsorship data — name, email, chosen dog, and sponsorship tier
- Communications data — messages you send us via our contact form or by email
- Technical data — IP address, browser type, device type, and pages visited (collected via analytics tools where used)
We do not collect special category data (such as health information, religious beliefs, or ethnic origin) unless you choose to provide it in a free-text field in connection with your application.
3. How we use your data
We use the personal data we collect for the following purposes:
- Processing and responding to foster, adoption, and volunteer applications
- Coordinating sponsorship arrangements and sending sponsor updates
- Processing donations and maintaining gift aid records
- Responding to enquiries sent via our contact form or by email
- Keeping you informed about dogs in our care, fundraising events, and organisational news (where you have opted in)
- Improving our website and understanding how supporters interact with it
- Complying with legal and regulatory obligations
We will never sell your data to third parties, and we will not use it for purposes that are incompatible with the purposes listed above.
4. Our legal basis for processing
We process your personal data on the following legal bases under UK GDPR:
- Contract — where processing is necessary to fulfil an application or sponsorship agreement you have entered into with us
- Legitimate interests — where we have a legitimate interest in processing your data that is not overridden by your rights (for example, maintaining records of donations for financial governance)
- Legal obligation — where we are required by law to process or retain your data (for example, gift aid records under HMRC requirements)
- Consent — where you have explicitly opted in to receive marketing communications or newsletters from us
Where we rely on consent, you have the right to withdraw it at any time without affecting the lawfulness of processing before withdrawal.
5. How we share your data
We may share your personal data with the following categories of recipient:
- Veterinary partners — where necessary to coordinate care for a dog in your foster placement
- Payment processors — to handle donation and sponsorship transactions securely
- Email service providers — to send transactional and marketing emails where you have consented
- Analytics providers — where we use third-party analytics services to understand website usage (data is anonymised or pseudonymised where possible)
- Regulatory bodies — where required by law or regulation (for example, HMRC in connection with gift aid)
We do not transfer personal data outside the UK or EEA unless we have appropriate safeguards in place and have disclosed this to you.
6. How long we keep your data
We retain personal data only for as long as necessary for the purposes described in this policy, taking into account any legal obligations we have to retain records.
- Application data — retained for 2 years following the conclusion of your application, whether successful or not
- Donation and gift aid records — retained for 7 years in accordance with HMRC requirements
- Sponsorship records — retained for the duration of the sponsorship plus 2 years
- Contact enquiries — retained for 12 months from the date of the enquiry
- Marketing consent records — retained until you withdraw consent, plus 12 months
When data is no longer required, we delete it securely or anonymise it so that it can no longer be associated with you.
7. Your rights
Under UK GDPR, you have the following rights in relation to your personal data:
- Right of access — to request a copy of the personal data we hold about you
- Right to rectification — to ask us to correct inaccurate or incomplete data
- Right to erasure — to ask us to delete your data in certain circumstances
- Right to restrict processing — to ask us to limit how we use your data
- Right to data portability — to receive your data in a structured, commonly used format
- Right to object — to object to processing based on legitimate interests or for direct marketing
- Rights related to automated decision-making — not to be subject to decisions made solely by automated processing that significantly affects you
To exercise any of these rights, please contact us at privacy@example.demo. We will respond within one calendar month. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.
8. Cookies
This website may use cookies and similar technologies to improve your experience and to gather analytics data. Cookies are small text files stored on your device by your browser.
We use the following types of cookies:
- Strictly necessary — required for the website to function and cannot be disabled
- Analytics — used to understand how visitors interact with the site, enabling us to improve it. These are only set where you consent.
You can manage your cookie preferences at any time via your browser settings. Disabling cookies may affect website functionality.
9. Changes to this policy
We may update this Privacy Policy from time to time. When we do, we will update the "Last updated" date at the top of this page and, where the changes are significant, we will notify you by email or by a prominent notice on the website.
We encourage you to review this policy periodically.
10. Contact us
If you have questions about this Privacy Policy or how we handle your personal data, please contact us:
- Email: privacy@example.demo
- Post: Data Protection Lead, 123 Sample Street, Demo Town, DM1 0XX
You can also use our contact page to send us a message.